Privacy Policy

Effective Date: February 10, 2026

This Privacy Policy describes the ways in which Personal Information about individuals (“Users”) who access and use this website (the “Website” and/or “Service”) is collected, used, stored, and disclosed. The Website is operated by Fusion MD Medical Science Network Inc. (“Fusion MD”) on behalf of McGill University, Department of Otolaryngology – Head and Neck Surgery (“McGill University”). Fusion MD operates the Website and registration process, and personal information collected through the Website is shared with McGill University for program administration purposes. By using this Website or by otherwise providing personal information, you consent to the collection, use, and disclosure of your personal information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use the Website or provide personal information.

Information Collection and Use

When you browse the Website, certain information is collected automatically, including IP address, browser type, device information, pages visited, and other standard log and analytics data. This information is aggregated and used to evaluate Website traffic, usage patterns, and performance.

Certain portions of the Website require you to provide personally identifiable information, which may include:

Name
Job title and professional affiliation
Mailing address
Email address
Telephone number

If you complete online forms or register for an event, the personal information you provide is collected solely for the purpose of administering the event, processing registrations, communicating logistical or program-related updates, and fulfilling related administrative requirements.

Payments for event registration are processed through third-party payment platforms (such as PayPal). Fusion MD and McGill do not store full payment card details.

Use of Personal Information

Personal information collected through the Website is used only for the following purposes:

Event registration and administration
Communication related to the event or program
Responding to inquiries and requests
Website analytics and performance improvement
Compliance with legal and regulatory obligations

Personal information is not used for unrelated marketing purposes unless explicitly disclosed and consented to.

Information Sharing

Personal information may be shared in the following circumstances:

With McGill University
Personal information collected through the Website is shared with McGill University, Department of Otolaryngology – Head and Neck Surgery, for the purposes of organizing, administering, and evaluating the relevant program or event.

With Service Providers

Personal information may be shared with third-party service providers who perform services on our behalf and who require access to such information to provide those services. These may include:

Website hosting and infrastructure providers (e.g., Wix)
Payment processing platforms (e.g., PayPal)
Cloud storage and collaboration tools (e.g., Google Drive, Microsoft 365)
Website analytics providers (e.g., Google Analytics)

These service providers are contractually required to protect personal information and to use it only for the purposes for which it was disclosed.

Legal Obligations
We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

Retention of Personal Information

Personal information is retained only for as long as necessary to fulfill the purposes described in this Privacy Policy and in accordance with applicable legal, regulatory, and institutional requirements. As a general guideline, registration-related information is retained for up to five (5) years unless a longer retention period is required or permitted by law.

Requesting Access and Withdrawing Consent

You have the right to access the personal information we hold about you and to request corrections, updates, or deletions. To exercise these rights or if you have any questions about our privacy policy, please contact us at compliance@fusionmdnetwork.com. You also have the right to file a complaint regarding the handling of your personal information with the Commission d’accès à l’information du Québec.

You understand that your Personal Information already collected and/or disclosed before you revoked consent will be retained. If you chose not to consent, or if you revoke your consent at a later time, we will no longer be able to provide you with services through the Website that rely on the use of your Personal Information.

A 'cookie' is a bit of data sent by a website through the browser to the computer of the User visiting the website and enables the website to return the results the browser expects. We use temporary, session-specific cookies to ensure visits to the Website are smooth and customized for the User. Such cookies are used to support essential website functionality and to understand how the Website is used. We also use permanent or persistent cookies that remain on a User’s computer after the User leaves the Website.

If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in the browser settings. However, disabling the cookie support function of the browser will prevent the Website from functioning properly and you may not be able to fully use all of the Website’s features and information.

Notification of Changes

We reserve the right, at any time and without notice, to add to, change, update, or modify this Privacy Policy simply by posting such change, update, or modification on the Website. Any such change, update, or modification will be effective immediately upon posting on the Website. As of the effective date listed at the top of this policy, no previous versions of this policy will be in effect.

Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact:

Email: compliance@fusionmdnetwork.com

Mailing Address:
Compliance – Fusion MD Medical Science Network Inc.
388 rue St-Jacques, suite 900
Montreal, QC, H2Y 1S1